THE PARTIES
The parties to this Contract are:
(a) “the Customer”: the person who makes the booking, being 18 years of age or over and who shall assume responsibility for all party members and visitors; and,
(b) “the Owner”: the The Suisgill Estate Partnership.
COMMENCEMENT AND OPERATION OF CONTRACT
This Contract only comes into operation when the Owner issues a written confirmation form to the Customer following receipt and upon processing of the appropriate deposit.
A booking for a holiday will only be confirmed when a 50% deposit has been received by the Suisgill Estate Partnership (£100 for bookings less than £1,000).
The Owner has the absolute right to refuse any bookings. In this case, monies received will be promptly returned to the Customer. The Owner reserves the right to cancel or alter arrangements made for the customer, whether before or during the relevant visit (a) Where any error has arisen regarding availability, (b) in any circumstance that arises from or is attributable to acts, events, omissions or accidents beyond the control of the Owner or (c) where in the reasonable opinion of the Owner, it is necessary to perform or complete essential remedial or refurbishment works.
The balance of the booking cost must be received by the Owner no later than eight weeks before the Customer’s arrival date.
If the Customer books less than eight weeks before the arrival date, payment of the total cost including the deposit shall be due immediately.
The holiday price includes value added tax. If VAT rates change, the Owner reserves the right to amend prices accordingly.
All payments shall be made to the Suisgill Estate Partnership.
CANCELLATION
(a) By the Customer
Non-payment of the balance of rent by the due date will cancel the booking and the booking deposit of 50% (£100 for bookings of less than £1,000) of the total cost of the holiday shall be forfeited.
The booking may be cancelled at any time before 12 weeks by the Customer giving the Suisgill Estate notice in writing. On receipt of written cancellation the Suisgill Estate Partnership will endeavour to re-book the accommodation for the holiday period and, if successful for the whole or part of the period, will refund the relevant proportion of the money paid less £100 to cover office administration. The Suisgill Estate Partnership reserves the right to discount the cost of a cancelled week for late availability bookings, which may lead to no refund being payable.
If the customer cancels the booking for any reason following payment in full for the holiday, the entire sum paid is forfeited.
Once a booking has been accepted by the Suisgill Estate Partnership it can only be changed to either another property or different dates by treating the original booking as a cancellation. Please refer to applicable cancellation terms above.
You are strongly advised to take out independent holiday cancellation insurance to cover you for having to cancel your holiday due to any conditions which may affect your journey to the property booked. Force majeure includes any event which we could not, even with all due care, foresee or avoid. Such events will usually include (whether actual or threatened) war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, epidemics, fire, closure, restriction or congestion of airspace, airports and ports and all other events outside our control or the UK Foreign Office advice. Please refer to applicable cancellation terms above.
(b) By the Owner
If, due to circumstances beyond the Owner’s control, the Customer’s booking is cancelled, the amount refunded to the Customer depends upon grants and government funds available at the time. A full refund cannot be guaranteed, but we will endeavour to refund the full amount or as as much as possible if circumstances allow in an equal amount to time remaining. We cannot, however pay any compensation for expenses as a consequence of such an event.
COMMENCEMENT AND TERMINATION OF STAY
The Customer should arrive no earlier than 4pm on the start date of the holiday and leave no later than 10am on the final day.
OCCUPANCY
The number of people occupying the property should not exceed the maximum number stipulated in the brochure or on the website.
The Customer must not use the accommodation or allow its use for any dangerous, offensive, noisy, illegal or antisocial activities or carry on there any act that may be a nuisance or annoyance to the Owner or any neighbours.
No fireworks, Chinese or sky lanterns (or other lights or illuminations that have naked flames) should be let off from the property (including any garden or grounds).
The accommodation is designed for family use, not for youth groups or student parties. The Owner is entitled to refuse to hand over and to repossess the accommodation if the Owner reasonably believes that any damage is likely to be caused by the Customer or the Customer’s party.
Sleeping in vehicles, including caravans, parked in or around the property is not permitted.
CARE OF PROPERTY, DAMAGES AND BREAKAGES
The Customer undertakes to take reasonable and proper care of the property, including all of its contents and surrounds, and to leave the property in the same state of repair, condition and tidiness as at the beginning of the stay. The Customer must notify the Owner immediately of any breakages or damages. The Customer may at the Owner’s discretion be required to reimburse the Owner for replacement, repair or any extra cleaning costs.
PETS
Well trained dogs (a maximum of two) are accepted only in the cottages indicated in our literature on the condition that they are not allowed upstairs, on the furniture, and especially the beds, nor left unattended in the accommodation. From 2021 a charge of £30 per week will be made for each dog (guide dogs for the blind and hearing dogs for profoundly deaf people excepted). No other domestic pets can be accepted.
- Owners must bring dog beds for their pets.
- Dogs must be kept on leads on farmland at all times.
SMOKING
Smoking is not allowed inside any part of the property.
LINEN AND SERVICES
Apart from mid-week change requests, there are no additional charges for linen, electricity, heating, gas and water services.
LIABILITY
The Owner accepts no liability for any accident, damage, loss, injury, expense or inconvenience that may be suffered, incurred, arrived out of, or in any way connected with, the rental.
The provision of wireless broadband internet access is a complimentary facility and the Suisgill Estate Partnership accepts no liability for loss of coverage or quality where technical problems are experienced.
If the property booked becomes unavailable or unusable for any reason before the start date of the holiday or during the stay, then the Owner’s obligation will be:
- to use their reasonable endeavours to find suitable alternative property, or failing which,
- to reimburse the client for any monies paid or in the case of disruption during a stay, pro rata.
Please note that our properties are in a rural environment and can be subject to environmental conditions beyond our control such as fly problems at certain periods of the year, high pollen levels from crops, smells from agricultural activities on neighbouring farms, and so on. Field mice may also very occasionally require trapping if any evidence is found in a property and this activity would be carried out during your stay and would not render the accommodation unserviceable.
If there is a breakdown of any of the utility services at the property (ie. heating, electrics, broadband, etc. the Owner will endeavour to get the problem fixed as soon as possible and will take any appropriate steps to provide an alternative source of heat/power if possible. No refunds will be provided for any loss of amenity in this respect.
RIGHTS OF ENTRY
The Owner shall be allowed the right of entry to the property at all reasonable times for the purposes of inspection or to carry out any necessary repairs or maintenance.
REPEAT BOOKINGS
The Owner accepts no obligation to reserve specific weeks on an annual basis. Where tariffs are published on the website and weeks are shown as available, we will accept any booking subject to compliance with our terms and conditions.
RATES
Prices are subject to change without notice, however, those confirmed upon booking will always be honoured with the exception of a change in the VAT rate whereby the rate will be adjusted accordingly. Your rate will be confirmed at the time of booking; we regret that we cannot change the rate or terms of your stay once a booking has been confirmed. No quotes will be guaranteed until a deposit or full payment is made.
DISCOUNTS
We do not offer repeat visit discounts. We reserve the right to amend prices of available weeks, refunds or discounts cannot be offered for holidays already confirmed.
COMPLAINTS
Every care is taken to ensure that properties are presented to Customers to a high standard. Should the Customer at any time believe there is a problem, or a cause for complaint, the Owner should be contacted immediately. This does not affect the Customer’s statutory rights.
Property descriptions and all details written (and verbal) both in our brochure and on our websites are given in good faith and are believed to be correct, but their accuracy cannot be guaranteed. We reserve the right to amend our property prices quoted on the internet due to error or omission.
Complaints which are not reported immediately, during the holiday, will not be entertained subsequently and certainly not after the end of the rental period. The Owner must be given the opportunity to rectify any problem identified by the Customer during their stay. No correspondence will be entered into in respect of complaints made on the day of departure or after the Customer’s return home, when no opportunity has been provided for the Owner to rectify the problem.
January 2022.
The Suisgill Estate Partnership shall be entitled to vary, amend and/or otherwise change these terms and conditions at any time without prior notice.